The following rules apply when completing a payment (Wire, ACH, Draft) form:

• Include U.S. dollars only if supporting documentation and payment are both in U.S. dollars 

 Note:  Foreign currency fluctuates daily.  Only Cash Management should enter conversion amounts.

• Fill in all Accounting Distribution.  Only Cash Management can enter the U.S. dollar equivalent based on conversion rates on the date of the transfer
  
  
• Do not include taxable fees and reimbursed expenses on the same wire transfer form.  For example, complete two separate forms if you are paying travel and a speaker fee or honorarium.  This additional effort is needed to prevent tax reporting and tax withholding issues 
  
  
• Include bank information for all “wire transfers.”  This is not required for a bank draft
  
  
• Attach documentation required to support this payment (original receipts, invoice, etc.)
  
  
• Send completed form and documentation to Disbursement Review and Tax – not to Cash Management